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Wisconsin State Council SHRM Developing Professionals - Serving the HR Profession
 
2003 State Conference Planning Committee Timeline
 
 
January
  • Budget to Diane or Michelle by 1/17.
  • Exhibit company finalized - Valley Expo.
  • Keynote ideas generated.
  • Email initial info to Chapters by 1/31.
  • Conference info on SHRM site by 1/31.
February
  • Final budget to Committee by 2/3.
  • Final budget to Council by 2/10.
  • Keynote options presented at 2/14 mtg.
  • Registration options by 2/14.
  • Activity schedule by 2/14.
  • Establish sponsorship opportunities by 2/14.
  • Online registration proposals presented on 2/14.
  • Learning tracks finalized by 2/14 (comp and benefits, etc.).
  • Keynotes identified by 2/28.
  • Sponsors from last year contacted by 2/28.
  • Book vendor secured by 2/28.
March
  • Exhibitor packet (advertising and sponsorship) sent out by 3/1.
  • Publications "look" recommendations by 3/7.
  • Keynotes confirmed by 3/31.
  • Learning sessions RFPs screened by 3/31.
  • Activity vendors and venues secured by 3/31.
  • Get labels and email addresses by 3/31. 

 

April
  • Contact sponsorship, exhibitors, advertisers (month of April).
  • Contact student chapters by 4/1.
  • Contact professional volunteers by 4/1.
  • Email camera-ready slicks to all Chapter Presidents/District Directors/At Large members and student chapters by 4/15.
  • Personally contact exhibitors, sponsors, and advertisers by 4/30.
  • Free conference certificates by 4/30.
  • Food selection by 4/30.
  • Choose breakout speakers by 4/30.
  • Gather keynote bios by 4/30.
May
  •  Publications deadline - materials for registration mailing finalized by 5/1.
  • Gather breakout speaker bios and session info by 5/31.
June
  • Publications - first mailing goes out by 6/4.
July
  • Speakers - remind that we need program materials by 7/15.
August
  • 2nd mailing by 8/1.
  • All ads turned in by 8/1.
  • Press releases by 8/1.
  • Confirm breakout room assignments by 8/15.
  • Payments due from exhibitors and advertisers by 8/15.
  • Confirm sponsors by 8/15.
  • Outline signage needs by 8/30. 
September
  • Collect door prizes by 9/1.
  • Program materials/CD's by 9/1.
  • Food and beverage ordered by 9/14.
  • Program to printer by 9/15.
  • Registration preparation by 9/15.
  • Conference evals finalized.
  • Notification to attendees about evals. by 9/30.
October
  • Food and bar for committee
  • Conference 10/15 -17!!
November
  • Post-conference celebration. Date TBD.
December
  • Transition meeting - December 8, 2003
 
 
 
 
     
© 2008 Wisconsin Society for Human Resource Management Council
2830 Agriculture Dr. Madison, WI 53718         Phone: 608.204.9827